1+ months

Senior Clinical Research Financial Administrator

WIRB-Copernicus Group (WCG)

General Information

Location: Madison, WI, Remote

Organization: PharmaSeek, LLC

Job Type: Full Time - Regular

Description and Requirements

SUMMARY OF POSITION: The Senior Clinical Research (CR) Financial Administrator is responsible for managing a portfolio of contracts to ensure accurate and timely billing, collection, reconciliation, and reporting of the transactions related to the client agreements. Clients include physician investigators, research sites, hospitals and academic medical centers.


  • Bachelors degree in Accounting, Finance, or related field.


  • Minimum of 3 years Accounting experience (5 - 7 years preferred) 

  • Strong customer service skills.

  • Excellent written and oral communication skills.

  • Energetic, self-starter with the ability to work in a team environment as well as independently.

  • Ability to think analytically with a talent for problem-solving.

  • Proficient in Excel & QuickBooks with a solid understanding of accounting systems and practices.

  • Detail-oriented with strong time management and planning skills to effectively meet aggressive deadlines.

  • Experience in a clinical research setting preferred.

  • Experience using Clinical Conductor, Study Manager, MERGE, OnCore, RealTime, DDOTs & Vellos CTMS systems a plus.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Review clinical trial agreements for assigned clients to ensure correct billing.

  • Prepare monthly invoices based on patient activity and contractual milestones.

  • Contact client sites and/or sponsors as appropriate to clarify billing issues.

  • Apply payments received in a timely and accurate manner.

  • Daily reconciliation and balancing of work processed.

  • Collection correspondence and phone inquiries to pharmaceutical companies on outstanding client A/R.

  • Prepare monthly financial reports.

  • Work in Clients CTMS & Accounting Systems as necessary.

  • Respond to client and sponsor inquiries regarding billing and payment issues.

  • Maintain customer files.

  • Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.

  • Attendance and punctuality are essential functions of the position.


TRAVEL REQUIREMENTS: Must be able to travel up to 5% of the time.


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to perform sedentary work which includes sitting for long periods of time and occasionally required to lift 25lbs (11.3 kg). Further guidance on physical activities, requirements, visual acuity, and working conditions is available in HCM.

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Position Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms.

Posted: 2022-05-17 Expires: 2022-07-07

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Senior Clinical Research Financial Administrator

WIRB-Copernicus Group (WCG)

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