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Senior Executive Assistant

Kelly Services


Location:
Boise, ID
Date:
04/19/2018
2018-04-192018-05-19
Job Code:
US2311OT_24642108
Kelly Services
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Job Details

Job Title Senior Executive Assistant

Jobid US2311OT_24642108

Location: Boise, ID, 83708, USA

Description **Job Description**

Kelly Services is hiring a Senior Executive Assistant for a leading employer in the Treasure Valley! The Senior Executive Assistant will assist the Human Resources Team and will be hired directly to the Customer.

DUTIES:

- Prepare answers to routine mail and inquiries.

- Prepare and make notification of schedules, makes appointments, schedule meetings, and reserve meeting rooms.

- Photocopy office materials, documents, and reports.

- Answer routine mail and inquiries and follow up with others to ensure that information is coordinated.

- Answer telephone calls to include roll-over calls to supervisor; tactfully handles inquiries and transfers to appropriate party.

- Assemble and analyze information, prepare reports, manuals, and agendas.

- Book hotels for relocating employees.

- Sort, file, and maintain department mail, expense reports, invoices, receipts, contracts, and/or other internal department documents.

- Prepare letters, memos, presentations, and materials in final form from rough drafts that may contain technical terminology.

- Compile minor statistical data; may format in reports for management review.

- Coordinate activities across departments and follow up to ensure that requests are carried out.

- Maintain complex records and files, and search and investigate information found in files to provide information utilized by manager.

- Compiles information and data from various sources for specific departmental reports, and creates reports, graphs and data comparisons.

- Make sure that call in numbers and/or conference rooms are provided/scheduled as appropriate.

- Coordinate with security and front desk for any onsite visitors.

- Take minutes for Benefit Plans Committee meetings, Health and Welfare Benefit Appeals Committee meetings, Benefits Staff Meeting, and weekly call with SVU HR Shared Services.

- Arrange and manage travel and submit expense reports for approval.

- Data entry into third-party database.

- Manage IT Service Requests submitted to supervisor for approval.

**Requirements**

SKILLS AND EXPERIENCES:

- High level of proficiency with Microsoft Excel, Word and Outlook.

- Strong verbal and written communication skills.

- Excellent organizational abilities.

- Experience working with Visio and Concur a plus.

EDUCATION:

Bachelor-s degree in related field preferred; High School diploma or GED required.


**Why Kelly** **®** **?**

At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

**AboutKelly Services** **®**


As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm



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