1+ months

Senior Executive Assistant

WIRB-Copernicus Group (WCG)
Hamilton, NJ 08609

General Information

Location: Hamilton, NJ

Organization: MedAvante-ProPhase

Job Type: Full Time - Regular

Description and Requirements

 Job Summary: Provide administrative support to the General Manager and oversee the general facilities maintenance.  May provide executive team and support the business development function as needed.  Responsible for scheduling customer meetings and preparing presentations and materials for distribution.  Responsible for providing leadership to a team of Administrative Assistants. 


  • Provide administrative support for the General Manager WCG MedAvante-ProPhase.
  • Coordinate schedules, calendars and arrange conference calls as needed.
  • Coordinate travel and hotel arrangements and conferences.
  • Coordinate customer visits for executive team and for visiting customers.
  • Compile and prepare reports and PowerPoint presentations.
  • Complete expense reports.
  • Make copies and distribute correspondence or other printed materials in preparation of meetings.
  • Prepare outgoing mail and correspondence and overnight courier shipping.
  • Create and email companywide announcements and notifications.
  • Create and maintain excellent paper and electronic filing system.
  • Provide leadership to Administrative Assistants and coordinate and facilitate Administrative Assistant team meetings.
  • Backup administrative support to the executive team (i.e. preparing routine correspondence, copying, faxing, etc.).

Facilities Supervisor

  • Responsible for ordering and maintaining kitchen and office supplies to ensure proper inventory is maintained.
  • Arrange for the repair and maintenance of office equipment and communicate and follow up with internal customers to ensure satisfaction.
  • Manage external vendors and suppliers to ensure that supply and service standards are maintained.
  • Identify opportunities to save money without reducing service.
  • Other responsibilities as assigned.

Education / Qualifications:

       Completion of a Bachelors or Associates degree in Administration, Marketing or an equivalent certificate program or equivalent work experience.

Experience / Skills

  • At least 5-10 years of Administrative Assistant experience
  • Expert knowledge of Microsoft Word, PowerPoint, Excel and Outlook
  • Effective multi-tasking skills and the ability to delegate as necessary.
  • Extreme attention to detail and superior organizational and interpersonal skills.
  • Experience supporting multiple senior level executives.
  • Strong verbal and written communication and interpersonal skills.
  • Ability to effectively communicate and interact with all levels of employees.
  • Ability to work well independently and on a team in a fast-paced environment.
  • Problem-solver with an excellent customer service attitude.
  • Maintains confidentiality.
Upholds organizational values

Posted: 2019-10-19 Expires: 2020-02-15

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Senior Executive Assistant

WIRB-Copernicus Group (WCG)
Hamilton, NJ 08609

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