10 days old

Sr. Administrative Assistant (6 Month Contract)

Kelly Services
Irvine, CA 92604
**At Kelly** **** **Professional & Industrial, were passionate about helping you find a job that works for you. If you ask us, this job looks pretty great.**

We are seeking a **Senior** **Administrative Assistant** for a Pharmaceutical Company in Irvine, CA!

**Schedule:** Monday-Friday, Standard Business Hours

**Assignment:** 6 Month Contract with high probability of being extended

**Location:** Irvine, CA (ONSITE/HYBRID)

**Salary:** $35.00/Hour

I am looking for an energetic, sharp, pro-active, and experienced Administrative Assistant. Someone with the abilities to learn and understand their leaders priorities, be the eyes and ears of the leader, connect with the business and others to get things done. Resourceful and ability to figure problems out quickly is important. Work effectively with other admins and keep leader and team organized.

Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx , Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.

**Key Responsibilities Include:**

Provides general administrative support. May provide back up support to higher-level management as needed.

Effectively monitors manager and team calendars, proactively solves conflicts

Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

Interacts with high-level executives and handles confidential or business-sensitive information.

May include some support for tracking budget expenditures.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

Orders business cards and stationery.

Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

Coordinates new employee office set-ups and onboarding.

May train/coordinate work for new administrative assistants.

Operates with general instruction and some supervision

Safeguards confidential information

**Leadership and Interpersonal Skills:**

Fully understand assigned tasks and any associated expectations.

Ask for clarification as needed

Understand the deadlines and deliverables

Communicate any obstacles that prevent completion of any deadline

Provide status updates prior to any deadline

Be a good listener

Demonstrate strong Problem-Solving Skills

Be Accountable and Responsible for actions/mistakes

Challenges the team to always do better

Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others


Some college preferred.

Some leadership or supervisory experience desired

Experience working in pharmaceutical company or CRO strongly preferred.

5+ years previous admin experience supporting executives

Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements

Make it happen spirit & attitude as well as persistence.

Learns fast, grasps the "essence" and can change course quickly where needed

**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

For questions or more information about this role, please **apply** and contact Ashlee Bishop via email at .

\#hiringnow #AdministrativeAssistant #Irvine #California #Pharmaceutical

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-05-11 Expires: 2022-06-11

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Sr. Administrative Assistant (6 Month Contract)

Kelly Services
Irvine, CA 92604

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast