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27 days old

Sr. Records Clerk

Kelly Services
San Diego, CA 92108
**Your next good thing is right here** . At Kelly Professional & Industrial, were all about helping you discover whats next in your career. And we just so happen to be seeking a **Sr. Records Clerk** to work for a client in San Diego, CA 92101. If this sounds like the right fit for you, read on and apply!


**TEMP TO HIRE**


**Schedule:** Monday- Friday, 8:30 AM- 5:30 PM

**Pay Rate** : $19.90 per hour


Pursuant to the firms records management procedures and guidance, oversees and coordinates daily tasks, workflow and special projects within the Records Management Department; including, but not limited to, creation, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files. File maintenance including filing and indexing records. Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information. The manager is looking for someone with Law firm experience dealing with legal secretaries, paralegals, attorneys. - Strong customer service and communication skills. - Good typing skills and basic computer skills with diligent attention to detail. - Records experience helpful or previous filing experience with cataloging systems. - Attention to detail very important. - Ability to handle special projects assigned by records specialists/manager. The person will be required to lift over 50 lbs. There is No free parking or validation. There is metered street parking, parking lots and the trolly station is 1 block away. This is a temp to hire position.


**Day to Day Responsibilities for a Sr. Records Clerk:**


+ Under the supervision of the Ricoh Records Manager, Records Supervisor, or Site Manager, pursuant to the firms records management procedures and guidance, oversees and coordinates daily tasks, workflow and special projects within the Records Management Department; including, but not limited to, creation, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files.

+ File maintenance including filing and indexing records.

+ Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information.

+ Most contact is internal to the organization.

+ Perform records center operations tasks in accordance with established RIM procedures.

+ Respond to specific requests by searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner.

+ Receive files for entry into Records Management System (RMS); review for accuracy and enters data. Sort, classify, and code material for filing, indexing and shelving.

+ Prepare new files within file classification plan, both physical files and electronic files.

+ Maintain timely, accurate, and complete filing, interfiling, and indexing as required.

+ Generate labels and bar coding as necessary to track files.

+ Accurately perform interfiling of loose items on timely basis.

+ Perform assigned tasks that support the organizations legal hold process.

+ Perform database queries and reports of activities as needed.

+ Retrieve and arrange file delivery as requested.

+ Access, compile, gather, and issue requested records and information.

+ Receive and process records transferred to inactive storage in accordance with established schedules.

+ Perform assigned tasks supporting the implementation of the organizations approved retention schedule.

+ Scan records as directed, saving images in accordance with ESI policies and procedures.

+ Serves as key contact with offsite storage vendors.

+ Maintain accurate check out system.

+ Maintain confidentiality and privacy of all firm and client files.

+ Maintain organized Central File room, or backup file areas as directed.

+ Perform backup and disaster recovery processes as directed.

+ Monitor Records Management email and voicemail boxes and responds appropriately to requests and inquiries.

+ Provide exemplary customer service.

+ Handle special projects such as destruction implementation as directed.

+ Provide input to management based on current and projected workload.

+ Knowledge Of: - RIM, EDRM, ESI industry best practices.


**REQUIREMENTS:**


+ High School Diploma or equivalent is required.

+ Organizational/RIM security requirements, policies, and procedures.

+ Personal computer skills.

+ Familiarity with MS tools.

+ Experience working in a legal environment.

+ Experience working with databases and generating report.

+ RIM program policies and procedures.

+ Organizational requirements regarding records security, classification, and access. Skills Sets Required to Perform Successfully:

+ Ability to take direction and perform tasks accordingly.

+ Build effective and lasting relationships.

+ Collect metrics and communicate project status.

+ Understand agreements with vendors and service providers; establish good working relationships with vendors and firm employees.

+ Communicate appropriately verbally and in writing.

+ Excellent customer service skills.

+ Team work and sense of urgency as required.

+ Seek feedback from others and opportunities to learn new skills.

+ Exercise good judgment by making sound and well-informed decisions.

+ Ability to learn and become competent with firms record systems which may include Legal Key, Elite, File Surf, Interwoven and/or Outlook.

+ Manage physical boxes.

+ Identify conflicting task instructions and notify management.

+ Verify appropriateness of authorization.

+ Provide customer service.


**What happens next?**


Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.


Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be a **Sr. Records Clerk** today!


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2022-07-18 Expires: 2022-08-18

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Sr. Records Clerk

Kelly Services
San Diego, CA 92108

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