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7 days old

Support Services Coordinator

Kelly Services
Modesto, CA 95357
Kelly Services has an outstanding opportunity with a large company in Modesto, CA.


Job Title: Engineering Support Services Coordinator


Department: Procurement Engineering Department


Duration: Contract assignment


Pay rate: $25/hr.


Job Description


Under minimal supervision, provides administrative and technical support for the department.


Responsible for ensuring timely & accurate entry of contract and purchase requisitions into the JDE system for capital projects. Serves as an administrative and technical liaison with other functional areas and outside the company.


**Essential Functions**


This job description reflects managements assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.


-Processes EREQs to generate Purchase Orders (POs).


-Reviews and enters completed contracts (PWOs) into the JDE system.


-Completes tasks in A/P workflow system and adjusts POs so payment can be processed.


-Responsible for researching and resolving pending transactions.


-Responsible for changing account coding on POs in JDE.


-Acts as a sourcing buyer for processing contract changes and COE purchase requisitions within a certain limit.


-Reviews contracts and purchase requests for sale/use tax accuracy. Partners with Corporate Tax department regarding sales tax rate changes.


-Facilitates the project closure process ensuring all vendor payments are recorded and open commitments are closed in a timely manner.


-Prepares and distributes project Transaction Detail Spend and AP workflow Invoice Aging reports to Project Managers and teams outside of the COE.


-Works directly with Project Managers, external Vendors, Sourcing and Accounts Payable to resolve JDE system restrictions to ensure accurate and timely vendor payments.


-Troubleshoots minor system issues and partners with IS, as necessary, to resolve JDE and Showcase system issues.


-Produces various reports, enhances reports as needed, and completes various administrative projects.


-Trains Engineering staff on Purchasing system (EREQs) and invoice payment tools (A/P Workflow) and acts as a backup for sourcing Buyers.


-Subject matter lead for identifying and driving interdepartmental process improvement changes by monitoring and outlining processes, making recommendations and driving solutions after gaining alignment.


-Maintains satisfactory attendance, to include timeliness.


-Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations. If accountable for the work of others, responsible for ensuring their understanding and compliance.


**Qualifications**


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SAP/Procurement Knowledge is a Plus.


**Minimum Qualifications**


-High school diploma or State-issued equivalency certificate.


-Bachelors degree OR 4 years of administrative or technical support experience reflecting increasing levels of responsibility.


-Experience with General Ledger, Procurement, and payment systems.


-Skilled in the use of MS Word and MS Excel at a basic level.


-Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.


-Skilled in writing simple correspondence.


-Skilled in adding, subtracting, multiplying and dividing using whole numbers.


**Preferred Qualifications**


-Bachelors degree plus 1 year of administrative or technical support experience.


-Experience reading and comprehending simple instructions, short correspondence, and memos.


-Skilled at write simple correspondence. Experience effectively presenting information in one-on-one and small group situations to customers, clients, and other employees of the organization.


-Skilled at adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.


-Skilled at using common sense to carry out instructions furnished in written, oral, or diagram form.


-Skilled at dealing with problems involving several concrete variables in standardized situations.


-Experience operating standard office equipment to include personal computer.


-Knowledge of standard office practices and procedures.


-Strong verbal, written, organizational and interpersonal skills.


-Excellent telephone skills.


-Experience working in a team-oriented atmosphere and at all level of management.


-Uses discretion in dealing with confidential information.


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2021-10-11 Expires: 2021-11-11

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Support Services Coordinator

Kelly Services
Modesto, CA 95357

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